Position: Project Coordinator

Business function: Integrated Fire Management

Term:Permanent position

Application closing date: 17h00; 26 August 2019

Planned start date: As soon as possible

Salary CTT: R18k to R25k



  • Send Shortened CV (Max 3 pages)
  • E-Mail:
  • For more information, contact the goFPA manager, Louise Wessels on: 0833270477

Please note:

  • If you have received no response within 5 working days your application was not accepted.
  • The FPA management reserves the right to change the scope of work as required.

CENTRE: Greater Overberg Fire Protection Association (goFPA) – Bredasdorp Office/Overberg District

Special conditions:  Flexible hours and after hours as required.


The Greater Overberg Fire Protection Association (goFPA)

  • We are the registered FPA for the Overberg District and represent 60% of the landowners in our area.
  • Good governance is a core principle of our organisation.
  • goFPA helps land users predict, prevent, manage and extinguish wildfires.

For more information, please visit our website at



This position is responsible for the day-to-day project coordination and integrated fire management functions of the goFPA.  It is the role of this position to:

  • serve as the liaison and intermediary between the goFPA, its members and external stakeholders;
  • negotiate solutions which benefit the goFPA, its members, stakeholders and the community; and
  • provide wildfire prevention and suppression support.


1. Qualifications and experience:

Minimum qualifications and training:

A relevant qualification or proven experiential learning in at least one of the following: environmental, conservation or agriculture studies.

Recommended qualifications and training:

A qualification in Business management

Minimum work experience:

  • 3 years working in a coordination role in an environmental, wildfire management, conservation or agriculture environment
  • Strong project management, liaison and implementation experience

Recommended work experience:

A combination of the following:

  • Client service in the agriculture/conservation sector
  • Experience or good understanding of wildfire management planning and services
  • Experience in the fire prevention environment (Veld)
  • GIS mapping
  • Awareness campaigns


2. Knowledge

  • Familiarity with the South African Environmental Legislation
  • Strong knowledge of geographical concepts, map reading and geographic information systems
  • A good knowledge of local area and stakeholders residing in the area (Overberg District)
  • MS Office Suite
  • Internet, Social Media


3. Skills and abilities

  • Very strong and proven facilitation, persuasion and negotiation skills
  • Strong organising skills
  • Excellent verbal and written communication skills in both Afrikaans and English
  • Strong interpersonal and client service orientation
  • Excellent computer and internet skills and understanding
  • Ability to deal with multiple tasks simultaneously
  • Ability to work independently and under pressure
  • Proactive nature and the ability to take initiative
  • Team player and reliable
  • Strong work ethic
  • Positive attitude and self-motivated
  • Ability to offer advice without offending


4. Essential competencies

  • Managing Relationships – Works to build and maintain warm, friendly and constructive relationships with colleagues, partners and clients/members and is responsive to the needs, feelings and opinions of others.
  • Planning and organizing – Able to prioritize and plan multiple tasks and yet be flexible and adaptable in revising plans and priorities on short notice in order to achieve the objectives.
  • Problem solving – Identifies problems, involves others in seeking solutions, conducts appropriate analyses, searches for best solutions; responds quickly to new challenges.
  • Sense of urgency – Able to cope with pressure and show ability to deal with urgent matters.
  • Action Orientation – Initiates action to achieve objectives within set deadlines and pro-actively takes responsibility for achieving work objectives, as well as showing a willingness to go the extra mile.
  • Decision-making – Must be able to come to a conclusion or decision, whether it be to further an investigation or for purposes of recommendation/escalation to management.
  • Teamwork/Cooperation – Readily sharing information, knowledge and personal strengths. Seeking to understand and build on differing perspectives of others to enhance team efficiency and quality outcomes.
  • Public Speaking/Presenting – The act, art, or process of making effective speeches before an audience.
  • Negotiating – Understanding and applying the principles, practices and techniques related to negotiation, with external and internal clients/personnel/stakeholders.
  • Resilience – Able to tolerate and persevere in a re-active environment. The tolerance to deal with conflicting information. Displaying the perseverance, energy and drive to persist, despite interruptions and unforeseen/unexpected changes until tasks have been successfully completed.
  • Systems knowledge – Be familiar with working on computer applications (MS Office, Word, Excel, email, GIS mapping, AFIS, Databases, relevant financial administration application).
  • Adaptability – Willingness to learn and adjust to a changing work environment.
  • Own transport


5. Liaison


  • FPO
  • goFPA Manager
  • Operations Assistant
  • Other staff of goFPA (if applicable) 


  • goFPA members and their representatives
  • Fire departments
  • Partner organisations
  • Working on Fire
  • Service providers and contractors
  • Other FPA’s
  • Government, NGO’s, Sponsors, Funders, Donors
  • Media representatives (e.g. local radio and newspapers)


6. Organisation Structure

7. Key functions/ CPA’s and Tasks

  1. Project coordination
  • Identify, research, plan and implement strategic fire prevention projects in support of the goFPA Fire Prevention Strategy.
  • Facilitate and negotiate solutions to identified high risk issues/areas and manage the implementation projects.
  • Address, facilitate and negotiate solutions to members’ needs (fire breaks, fire management plans, controlled burns) and manage, monitor, encourage and guide the implementation of these solutions.
  • Engage the senior members of the Fire Department to advise, guide and train members regarding all aspects of fire management including their legal obligations.
  • Provide information on all aspects of fire prevention and fire fighting.
  • Assist members in their decision-making and ensure that appropriate knowledge is implemented to obtain the best results.
  • Encourage members to adopt best practice techniques by providing exposure to new knowledge, information, skills, inputs and processes.
  • Engage the senior members of the Fire Department to assess individual properties and make technical recommendations.
  • Facilitate practical solutions to fire prevention challenges faced by members.
  • Assist members in preparing applications for exemption from the duty to prepare and maintain fire breaks.
  • Stay abreast of new knowledge becoming available and pass on to interested parties.
  • Communicate and disseminate pre-fire season information as widely as possible.
  1. Training
  • Identify training needs of members and their employees in conjunction with the FPA Manager.
  • Compile annual training goals and implementation plan in conjunction with the FPA Manager.
  • Identify, source and coordinate training programs to address the identified needs with the assistance of the Operations Assistant.
  • Evaluate training to determine its effectiveness and address appropriately.
  1. Liaison
  • Internal
  • Facilitate information and communication flow between FPA and members.
  • Regularly meet with landowners and stakeholders.
  • Organise and co-ordinate meetings, workshops and events together with the Operations assistant.
  • Take and/or compile and distribute minutes of all meetings held and send all decisions taken to Operations Assistant for record keeping.
  • Facilitate cooperation and communication between members.
  • Facilitate the organising or re-organising of members into FMU’s and assist, oversee and coordinate their activities.
  • Assist with the inclusion of new members into existing FMU’s and facilitate smooth incorporation.
  • Assist with conflict management and mediation amongst members and between members and other parties/stakeholders as it arises.
  • Facilitate quick and efficient communication amongst the FPA, members and the FPO in the event of a fire.
  • External
  • Support the FPA manager in liaising with DAFF and other relevant local, provincial and national government structures, relevant agriculture associations, businesses, insurances companies and NGO’s.
  • Liaise closely with Fire Departments and provide coordination and other services as needed during firefighting operations.
  • Engage the services of other related organisations e.g. Working on Fire.
  • Build partnerships with relevant stakeholders and role-players. 
  1. Awareness
  • Support FPA Manager to develop and implement a Fire Prevention Awareness Plan.
  • Plan and run a variety of awareness campaigns targeted at members, other landowners, stakeholders and the general public.
  • Give informative talks, hand out pamphlets and information at various gatherings.
  • Source and compile relevant content and articles and publish through a variety of online and print channels with the assistance of the operations assistant.
  • Source the latest information regarding relevant issues such as insurers’ requirements and rules and share with colleagues, members and other stakeholders.
  1. Marketing
  • Contribute to the goFPA marketing and member recruitment strategy.
  • Develop and implement member recruitment campaigns together with the FPA Manager and the operations assistant.
  • Consistently promote the brand of the goFPA.
  1. Information gathering and reporting
  • Gather and verify all relevant data regarding members and their properties while in the field.
  • Pass information on to operations assistant for mapping and inclusion in various databases.
  • Map member properties, risk areas, fire breaks, water sources, equipment locations, buildings etc. while in the field and pass on to operations assistant.
  • Gather historical burn data if necessary.
  • Identify and interpret current needs for research in the region and suggest research priorities to research partners.
  • Make suggestions on how the goFPA purpose and goals can be attain more effectively.
  • Keep FPA manager up to date as to progress on set objectives, as well as trends observed in the field.
  • Contribute input to the Annual report and all other formal reports to the FPO, the Board, DAFF and other government structures.
  1. Dispatch
  • Assist the operations assistant as needed with all dispatch functions during firefighting operations.
  1. Fundraising
  • Assist the FPA Manager in sourcing funding opportunities and writing funding proposals